By-Laws

ETIWANDA SCHOOL DISTRICT

BYLAWS OF THE HERITAGE INTERMEDIATE SCHOOL

ENGLISH LEARNER ADVISORY COMMITTEE

ARTICLE I

PURPOSE

The purposes of this of the English Learner Advisory Committee (ELAC) shall be to provide opportunities for parents to advise and assist the school in the decision-making process concerning programs for English Learners (EL) students.  The work of the ELAC is to:

  • Collect input regarding programs and services for English Learner students.
  • Advise the School Site Council on the annual review and development of the School Plan for Student Achievement (SPSA).
  • Help make parents aware of the importance of regular school attendance.

ARTICLE II

MEMBERSHIP

Section 1: Composition of Committee

To ensure parity, the ELAC shall be comprised of five members.  Parents must comprise the majority of the ELAC members (a minimum of 3).

The ELAC will be comprised of parents and educators in the following categories:

  1. Parent/Guardian of an English Learner student. 
  2. At least one parent member must be parent of an EL student. 
  3. Parent of non-English Learner student
  4. Teacher and classified staff from the school.
  5. School Administrator

The committee composition should reflect the demographics of the student enrollment, with parent membership reflecting the percent of EL students enrolled at the school.

After training on the roles and responsibilities of an ELAC, committee members may vote to delegate its responsibilities to an existing School Site Council for up to two years.

Section 2: Terms of Membership

An English Learner Advisory committee member is elected for a two-year term. 

Section 3: Advisory Rights

Each committee member shall be entitled to one vote and may cast that vote on each matter submitted to the committee for a vote.  A motion will pass with a simple majority (51%) of committee members present at the meeting.  Absentee ballots shall not be permitted.

Section 4: Termination of Membership

An ELAC member shall no longer hold membership should he or she cease to meet the membership requirements under which he/she was eligible.  A member’s absence from three consecutive regular meetings may be grounds for removal from ELAC by affirmative vote of a simple majority.

Section 5: Transfer of Membership

Membership in ELAC is not transferable, nor able to be assigned.

Section 6: Resignation

Any officer may resign by submitting a written resignation to the president.

Section 7: Vacancy

If an officer vacancy occurs, the committee will elect a new officer.

ARTICLE III

OFFICERS

Section 1: Composition

The officers of the ELAC shall be a chairperson, vice-chairperson, recording secretary and other officers the ELAC may deem desirable.

The chairperson serves as the representative to DELAC.  The vice-chairperson serves as DELAC alternate.  Officers shall be elected by the committee on an annual basis and shall be members of the committee.

Section 2: Duties

The President shall preside at all meetings of the committee.  The President will set the meeting agendas in consultation with the Principal or his/her designee.  The President must be an English Language Learner parent with a child in attendance at the school.

The Vice-President shall assist the president and shall perform the duties of the president in her/her absence.

The secretary shall keep a current record of all committee meetings, membership list, and calendar of meetings.

The representative to DELAC shall attend and represent the school site at all district level meetings and report to the ELAC regarding district meetings attended.  The DELAC alternate may substitute for the president when he/she is not able to do so.

ARTICLE IV

MEETINGS

A minimum of four regular meetings shall be held during the school year. The committee shall decide the date, time, and place.  Notification of all regular and special meetings shall be publicized not less the 72 hours prior to the meeting.  All meetings shall be open to the public.

ARTICLE V

SUBCOMMITTEES

Subcommittees shall be appointed as required to promote the objectives of the advisory committee by a majority of members in attendance.  Subcommittees will meet as a needed.

ARTICLE VI

QUORUM

Meetings of committees may be held if a quorum is present.  A meeting shall be cancelled if a quorum is not present within 15 minutes of the scheduled start time.  A majority of the members of the committee shall constitute a quorum, unless otherwise determined by the ELAC. 

The act of a majority of the members present shall be the act of the committee, provided a quorum is in attendance.

ARTICLE VII

AMENDMENTS OF BYLAWS

These bylaws may be amended at any regular meetings of the committee by a simple majority of the English Language Learners parent members present.

ARTICLE VIII

RATIFICATION OF BYLAWS

The bylaws shall be in effect when adopted by a simple majority of the members present.